Tarheel & Toe HPDS Summer '23 info on Jun 23, 2023 (477053) | MotorsportReg.com

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Tarheel & Toe HPDS Summer '23

Tarheel & Toe HPDS Summer '23

BMW CCA - Tarheel Chapter

Friday, Jun 23 — Sunday, Jun 25, 2023
Virginia International Raceway, Alton, VA

Registration closed June 23, 2023 6:59 PM at 2023-06-23T15:59:00-0700 Registration ends June 23, 2023 6:59 PM at 2023-06-23T15:59:00-0700 Registration opens May 1, 2023 8:00 PM at 2023-05-01T17:00:00-0700 Registration runs from May 1, 2023 8:00 PM to June 23, 2023 6:59 PM

BMW CCA Tarheel Chapter HPDE -- June 23-25, 2023
Virginia International Raceway - North Course


Run Group spaces remaining as of 6/12/2023 4:00pm
A- (WAITLIST 0) , B-9 , C-6 , D-8

Come join us for a wonderful opportunity to experience the North Course of Virginia International Raceway [VIR]. Learn more about VIR at www.VIRclub.com and about Tarheel Chapter BMW CCA Driver Schools at www.tarheelbmwcca.org under TRACK.  Once again all 3 of our schools are "High Season".  Rental rates on these High Season weekends are significantly greater than February and November, compounded by yet another VIR rate increase.

Registration opens 5/1/2023 at 8:00 PM EST to current Tarheel Chapter affiliate members.  HPDS cost is $550.00 Sat/Sun.  Five days later registration opens to BMW CCA members affiliated with OTHER chapters.  Must be BMW CCA member to participate per BMW CCA National guidelines.  Not a member of BMW CCA? Join at www.BMWCCA.org.

This year brings updated rules for factory hardtop convertibles.  If your top is solid material but fully retractable into the chassis, you may be able to run with us.  This includes E89 Z4s, E93 3 Series, F33/F83 4 Series and other retractable hardtop convertibles.  Reach out for verification if you're not sure.

Skidpad !!!!
No Skidpad for students at the Summer event.  This will return at the September event.

Instructors,  Instructor Training School [ITS] candidates, A-PLUS with Tarheel Chapter, and BMWCCA Licensed Club Racers may register for the full day Friday.  Just as we have A-D run groups, we have added the category A-PLUS. The program description and qualification requirements are described in this linked document.  Review that document and your logbooks on MotorSportReg and Driving Evals.  The Full A-Plus program is offered in the Spring and Fall events.  We do not offer the full A-Plus program in June due to ITS activities.  In June, qualified A-Plus students may register for "Friday Open Track A-Plus" at the Instructor Friday rate.  We may give you a check ride Friday morning, then you will have the remainder of the open track day to yourself. You'll be a regular Group A student on the weekend. 

Club Racers with competition licenses
may join us for open track Friday. Your cost is $285 and guaranteed a minimum of 4 hours track time.  More time may be available depending on the schedule.

Registration opens the same time as students and will not close until staffing is completed. Note we cannot confirm students until we have sufficient staff so please let us know early that you will be available to Instruct. Friday cost for instructors working Sat/Sun (and ITS candidates) is $190.00.

SATURDAY Social Gathering
We don't have a scheduled Social in June.  We will have an OctoberFest themed gathering at the September event.

We have switched to "Required but Deferred" payment processing to ensure no one is charged until they're confirmed. That said, a valid card must be provided at registration, but we will not charge you until we confirm you to the event.  If your card is denied when we attempt to charge, you may languish on the waitlist.  Please plan accordingly.

Everyone registers in the VIR North Paddock on FRIDAY.  Participants who attend Friday will register Friday AM around 8 AM.  EVERYONE else registers Friday afternoon/evening in the Paddock of the North Course.  INSTRUCTORS working only Sat/Sun may check-in Saturday AM if you are not able to do so Friday evening.  Please,
everyone try to register Friday.  Saturday morning check-ins are very hectic and stressful for everyone.

Cancellation Policy  **Return to Pre-COVID Policy**
You must cancel by using the self-cancellation on Motorsportreg.com site and please, also email the Event Registrar via the MSR registrar contact link.  The timestamp is automatically added to the private note letting organizers apply the refund policy. Students, Cancel 30+ days in advance, receive 100% track fee credit on your user account to be applied to future registration. Cancel 10 to 29 days in advance, a $100 cancellation fee is applicable. Balance will be credited on your MSR account to be applied to future registration. If you cancel within 10 days in advance or NO-SHOW, fees are forfeited. NO refund or credit. For a refund in lieu of MSR credit as outlined above, an additional $30 handling fee is applicable.  Refund must be requested at time of cancellation. NO EXCEPTIONS due to mechanical failure. Prepare your car carefully.  Aborted events (as determined by the Driving Events Committee) may trigger a refund/credit to paid registrants in a prorated amount to be determined.

No-Show Policy
Due to increased demand for our events, size of the waitlists, and the number of no-shows each event, we have instituted a no-show policy. A registrant can be replaced by a waitlist stand-by on-site if registrants are late and don't exercise the courtesy of letting us know they are going to be late or not coming at all.  To avoid the no-show declaration, a registrant must fulfill any one of these three requirements:

1- Check-in, sign waivers and collect registration packet by 8:30am Saturday.
2- Contact a CI or the registrar by 7am Saturday indicating the registrant will not be able to meet requirement #1.
3- Respond by 8:30am Saturday to emails and/or calls to the registrants MotorSportReg profile contacts.

If a registrant fails to meet at least one of these requirements they will be declared a No-Show.  At that point their spot may be given to a qualified stand-by.  If the spot is re-assigned, the No-Show will receive their event fee refund less $50 administrative fees.  If not replaced, they will receive no refund.  If the no-show registrant eventually arrives the CI's at their discretion may make a best-effort to find a spot for the no-show registrant.  This opportunity is not guaranteed.